- Please note that this AGM plan has been copied off SystemReset/Easter13AGMAgenda and modified to suit this year's needs. If any sections are missing, please contact the exec:
Date: 9th of March, 2018
Time: Before the Interactive, as quickly as possible
1) Treasurer's Report
Accounts can be found at
https://docs.google.com/spreadsheets/d/1VjwZ0YIWww0oVBVq7IjTIaUtrVd1xWro59o6qfKfS-s/edit?usp=sharing
The UCH has raised their price by £8 per session. An extra £160/year may mean we need to look elsewhere after all, sadly.
2) President's Report
3) New System Vote
List of proposed systems:
3a) A short pitch from each system writer
3b) Q&A
3c) Then Vote
4) Appointment of Committee:
- President (Oversees the running of the society, chairs meetings, resolves disputes) - NOMINATIONS OPEN
- Treasurer (Looks after the society's money day to day, keeps accounts) - NOMINATIONS OPEN
- Secretary (Communicates with the members, books rooms, takes minutes at meetings) - NOMINATIONS OPEN
- Social Secretary (Organises socials and weapons practices) - NOMINATIONS OPEN
Further nominations for exec positions can be taken up to and including
during the meeting itself.
5) Appointment of next year's Referee Team:
6) Other Motions:
0) EXAMPLE MOTION
- Proposed by: N/A
- Seconded by: N/A
We propose that all motions written on this page should follow the format of this example motion.
Reasoning: This will keep the motions relatively neat.
- Comment: This motion PASSED/FAILED at the AGM
1) Interactive Day
A discussion of whether Fridays are still the best day for interactives, possibly followed by a motion to change it if we decide it's a good idea.
Reasoning: The player base has changed makeup quite a bit since interactives were placed on Fridays. Is Friday still the best day to hold interactives? In particular, is taking up their Friday nights a reason for our less than stellar retention of students?
- A thing to look at before the AGM here might be our chances of being able to hire rooms on other days. --Pufferfish
2) Minor generalisations of the E&D Policy
- Proposed by: Jon
- Seconded by: Dan
The current policy contains some wording specific to the current system (for example it names "Breaking Worlds" as the society system). Generalise these terms to apply to any system we run.
3) Extend E&D Policy to exclude roleplaying effects similar to mental illness
- Proposed by: Jon
- Seconded by:
Add "We will not include mental roleplaying effects that parody real-world mental illness."
4) Add OC requirement to drop a subject to the E&D policy
- Proposed by: Jon
- Seconded by: Kim
Add "If someone indicates OC to you that a topic is making them uncomfortable then you should stop mentioning it. It is always acceptable to drop OC to remove yourself from a scene that's making you uncomfortable."
Reasoning: I believe we've been doing this already. It's arguably implied by "should not experience pressure to ... engage when they do not wish to", but I think it can use spelling out.
- I would also like to discuss how we apply this in practice. What is the best way to facilitate its usage? Ideally, I would like to have a defined handsign (possibly a very clear thumbs down) indicating that you are OC noping out of something, but failing that, can we at least explicitly allow people to stick their finger in the air and walk off without having to give a verbal explanation? I (and surely some others) generally do not do talking at the times when I am feeling most uncomfortable. - Kim
5) We should have an accessibility statement.
- Proposed by: Rosemary
- Seconded by: Dan
Reasoning: This makes it clearer what our games involve, especially because club larp has a reputation for being miserable if you can't fight. I wrote a draft statement for nitpicking here: Pufferfish/DraftAccessibilityStatement
7) Any Other Business
8) Rejoice!
Discussion